Accounting ready for high-volume online sales

An e-commerce business approached us with a request for accounting services for its newly established company. From the outset, the client highlighted the expected high volume of sales invoices, as it planned to sell goods across the EU through both B2B and B2C channels.

We tailored the solution to the client’s existing systems and designed the accounting processes to minimise manual intervention.

How we set up accounting services for a growing online business

Mandatory registrations

Our first step was to complete the registrations required for the client to commence its business activities:

• corporate income tax,
• value-added tax (VAT),
• OSS (One-Stop-Shop).

Once the legal requirements had been met and the relevant authorities had approved the registration applications, we proceeded to implement the client’s accounting processes.

Process alignment and optimisation

Given the nature of e-commerce sales, we began by analysing whether the client’s sales invoices complied with applicable legal requirements. As the client’s platform already synchronised orders and invoices, no integration with our accounting system was necessary in this case.

We then configured the import of output files from the various platforms into our accounting software to minimise manual intervention.

As a result, we processed an average monthly volume of around 3,000 journal entries in under two hours, with minimal manual input.

Team training

Once the processes were in place, we trained the responsible consultant on the OSS VAT scheme and on the tool used to import B2B and B2C sales invoices, including payment gateway transactions.

Scope of accounting and tax services

Our work included:

• registration for all required direct and indirect taxes, including OSS,
• checking the client’s systems for compliance with local legislative requirements,
• maximising automation of accounting processes,
• providing various types of accounting and tax calculations,
• training in accounting and tax terminology to support communication with third parties,
• representation in customs-related disputes,
• specialist accounting and tax advice and support with business-related matters.

Why BDO outsourcing?

• Our experts are proficient in various accounting systems.
• We adapt to your processes, applications and software.
• Our multilingual professionals can represent you in international communication.
• We keep up with legislative changes and IT trends so you don’t have to.
• We grow with you and connect your new IT tools with your existing systems.
• We are immediately available and can quickly step in as your accounting manager or even your full accounting team.

Looking for reliable accounting services for your business?

Are you running a growing e-commerce business, expanding abroad or looking for a new accountant? We would be happy to review your specific case. For a non-binding consultation, contact us using the form below.